Context of the Organization
Task 3: We have documented and approved the scope and boundaries of our 50001 Ready energy management system.
Detailed Guidance: Scope and Boundaries
- Consider the strategic issues and requirements identified as part of Task 1 An EnMS and Your Organization to determine the scope and boundaries of the energy management system (EnMS).
- Develop and document an EnMS Scope and Boundaries Statement.
The scope and boundaries enable your organization to focus efforts and resources by defining what the EnMS includes. The scope identifies the set of activities that are included in the energy management system (EnMS), while the boundaries are the physical or organizational limits of the EnMS, commonly referred to as the “fence line” of your site. The boundaries do not have to be fixed in a physical space and could be established around a fleet of vehicles or other transportation equipment.
In the 50001 Ready Navigator the term site is used and carries the same meaning as other terms that describe the physical definitions of a space such as facility, complex, location, and campus so long as there is a relative physical proximity to the assets that will be included within the EnMS.
When determining the scope and boundaries strategic issues and requirements determined as part of Task 1 An EnMS and Your Organization should be considered. In addition, you should ensure that your organization has the authority to control all energy uses within the scope and boundaries, and that no energy-using equipment or systems are excluded unless they are separately metered or a dependable calculation can be made. Once the scope and boundaries are defined, an organization cannot exclude any energy sources that cross or are within the defined boundaries of the EnMS.
EnMS scope and boundaries could include any combination of physical structures: the building management operations of one or more commercial buildings at one or more specific locations; the manufacturing, warehousing, and distribution activities at a particular plant; or multiple sites of a corporation at multiple sites, to name just a few. In many cases, the scope and boundaries may only include one building or site. Top management must ensure the organization’s scope and boundaries are established.
This guidance is relevant to Section 4.3 of the ISO 50001:2018 standard.
While the scope and boundaries of an energy management system (EnMS) are different concepts, they are highly related and iteration between the two concepts will yield the best results. You can choose to start by establishing either the scope or the boundaries first, and then establish the other. The guidance below will pose a set of questions that will help establish the scope and boundaries together, focusing on the scope first.
Before starting on this task, consider gathering some of the following resources within your organization. These can be useful in determining the scope and boundaries of the EnMS.
- Organization chart
- Site map or site plan
- Site photographs
- List of on-site contractors and related operations
- Site/building layout
- Process layouts/maps
- Process flow diagrams
- Utilities drawings
- Site/building energy consumption data
- Equipment energy consumption data
Consider these questions when defining the set of activities to be included or excluded in the scope of EnMS. These questions will also help inform your subsequent process to establish boundaries. The Playbook worksheet can be used to help you formulate the scope.
- Is there an area for which you do not have energy information?
- Is there an area where you cannot obtain employee involvement or participation?
- Are there areas that have a different management team or decision structure?
- Do you have a building or location that you are not including?
- Can you isolate the energy consumption of those locations?
- Do you have the authority to control your organization’s energy efficiency, energy use and energy consumption?
Additionally, the EnMS scope should reflect the strategic internal and external issues and requirements that were identified as part of Task 1 An EnMS and Your Organization.
- Do any of the identified internal or external issues have implications or consequences that need to be considered as related to the scope of the EnMS?
- Do any of the interested parties’ requirements affect what is included or not included within the EnMS?
Now that you have considered the set of activities to be included in the scope of your EnMS, what are the physical implications of your decision? In many cases this could be as simple as the fence line of your site. How would they be translated into a statement of the boundaries of your EnMS?
Consider your answers to these questions when defining the boundaries of your EnMS. The Playbook worksheet can be used to help formulate the boundaries to be defined in the statement.
- What are the physical or organizational limitations of the areas that are included?
- What are the physical or organizational limitations of the areas that are not included?
- How do the areas that are included and not included compare to the site map or site plan?
- Do you have the authority to control your organization’s energy use and energy consumption within the proposed boundaries?
The optional Playbook worksheet can be used to formalize a statement of scope and boundaries. The statement of the EnMS scope and boundaries can be a stand-alone document or included within an energy manual, which is not required, but which many organizations find useful as a “road map” to their EnMS. Top management is responsible for ensuring that a scope and boundaries statement has been established, so make sure to review the finalized document with them.
Make note of any changes to the scope or boundaries of the EnMS, such as bringing online or removing facilities or changes in the physical property boundaries. Ensure that changes are incorporated into the EnMS.
Internal and external issues in 4.1 and legal and other requirements in 4.2 of the ISO 50001 energy management standard must be considered when determining the scope of the EnMS. Typically, property boundaries and Google Maps are good resources to show the EnMS scope and boundaries.
Determining the scope and boundaries for an energy management system that includes energy-related GHG emissions allows your organization to focus its efforts and resources. As described in the Task Overview, the scope identifies the set of activities that are included in the EnMS, while the boundaries are the physical or organizational limits of the EnMS.
When determining the scope, or set of activities to be included in the EnMS, organizations will need to distinguish between the various sources of direct and indirect emissions that are to be managed by the EnMS. The GHG Protocol’s Corporate Accounting and Reporting Standard defines three categories, or “scopes” of direct and indirect emissions that are widely used and should be considered:
- Scope 1 Emissions: Direct GHG emissions.
Direct GHG emissions occur from sources that are owned or controlled by the organization, for example, emissions from combustion in owned or controlled boilers, furnaces, vehicles, etc.; emissions from chemical production in owned or controlled process equipment.
- Scope 2 Emissions: Electricity indirect GHG emissions.
Scope 2 accounts for GHG emissions from the generation of purchased electricity, steam, heat, or cooling consumed by the organization. Purchased electricity is defined as electricity that is purchased or otherwise brought into the organizational boundary of the company. For purchased energy, scope 2 emissions physically occur at the facility where electricity, steam, heat, or cooling is generated.
- Scope 3 Emissions: Other indirect GHG emissions.
Scope 3 is an optional reporting category that allows for the treatment of all other indirect emissions. Scope 3 emissions are a consequence of the activities of the organization, but occur from sources not owned or controlled by the organization. Some examples of scope 3 activities are extraction and production of purchased materials; transportation of purchased fuels; and use of sold products and services.
For most organizations, inclusion of scope 1 and scope 2 emissions is the minimum that should be considered when determining the EnMS scope and boundaries. However, some organizations also include scope 3 emissions within the scope of their GHG objectives and can consider including some categories of scope 3 emissions that are energy-related in the EnMS.
Keep in mind that your organization may choose to manage some scope 3 emissions, for instance by engaging with stakeholders in the value chain, whether or not it chooses to report those emissions externally. Consider the issues and requirements identified in Task 1: An EnMS and Your Organization to determine which GHG emissions categories are relevant to your organization. For instance, the decision to include various categories of scope 3 emissions in the EnMS could be due to those emissions being:
- Large relative to the organization’s scope 1 and scope 2 emissions.
- Critical to key stakeholders (e.g. customers or investors)
- Ones that your organization can influence (e.g. outsourced production processes).
In setting the boundaries for the EnMS, consider the EnMS scope identified (especially for scope 3 emissions) to ensure that the boundaries include all managed emissions.
For many organizations, starting with management of scope 1 and 2 boundaries will provide ample opportunity to reduce energy-related GHG emissions.
For corporate entities, the organizational boundary addresses the variety of ownership structures a corporation could have, including wholly owned operations, incorporated and unincorporated joint ventures, subsidiaries, and others. Chapter 3 of the GHG Protocol’s Corporate Accounting and Reporting Standard provides guidance on the use of two distinct approaches to define organizational boundaries for the purpose of accounting for GHG emissions:
- Equity share approach: A company accounts for GHG emissions from operations according to its share of equity in the operation.
- Control approach: A company accounts for 100 percent of the GHG emissions from operations over which it has control.
Corporate entities should review this document to better understand corporate GHG emissions accounting practices.
If you do not have an existing 50001 Ready-based EnMS and want to build one that helps your organization manage energy-related GHG emissions, in this task you should follow the guidance in the “Full Description” tab keeping the following in mind:
- Develop a scope that considers energy-related GHG emissions. Consider whether your organization will manage energy-related scope 1 and scope 2 emissions and which, if any scope 3 emissions it will include. Make sure the scope reflects the GHG emissions issues and requirements identified in Task 1: An EnMS and Your Organization.
- Define the boundaries of the EnMS. Make sure you have the authority to control the energy consumption and energy-related GHG emissions within the proposed boundaries, especially if including any scope 3 emissions within the scope of the EnMS.
- Develop the scope and boundaries statement. If relevant, incorporate any discussion on emissions (scope 1, 2, or 3) included in the scope into the scope and boundaries statement.
If you have an existing 50001 Ready-based EnMS and want to adapt it to manage energy-related GHG emissions, you should:
- Review your existing scope. Consider whether your organization will manage energy-related scope 1 and scope 2 emissions and which, if any scope 3 emissions it will include. Make sure the scope reflects the issues and requirements identified when updating Task 1: An EnMS and Your Organization for GHG emissions. Update your scope as needed.
- Review your existing boundaries. Consider any changes made to the scope, especially if including any scope 3 emissions, to see if there are any changes to be made to the physical or organizational limitations of the areas that are to be included or not included in the EnMS. Decide whether you need to update the boundaries of the EnMS. If there are any changes, make sure you have the authority to control the energy consumption and energy-related GHG emissions within the proposed boundaries.
- Update your Scope and Boundaries Statement. Based on the changes you made to both your scope and your boundaries, update your scope and boundaries statement as needed.
- Review the updated Scope and Boundaries Statement with Top Management. Top management is responsible for ensuring that a scope and boundaries statement has been established and should review and approve the finalized scope and boundary statement.
Task 3 Decarbonization Guidance Version: v0.9
The definition of a facility covered by 42 U.S. Code § 8253(f)(2)(B) may be used as your scope and boundaries
42 U.S. Code § 8253(f)(1) defines the characteristics of a facility, which can be used to determine which facilities may be incorporated into Scope and Boundaries.
The buildings and facilities within a site, along with their associated requirements pertaining to energy management, can count as the scope and boundaries of your EnMS. To establish which buildings may be included, facilities management may use federal requirements to define the buildings, sites, and personnel that are most relevant to energy efficiency requirements.
The process to determine the scope and boundaries of water management could be similar to that of the EnMS scope and boundaries. However, the scope of water management may go beyond the facility’s boundary and include the broader watershed where the facility is located. According to FEMP’s guidance, all facilities planning to manage their water use need to determine water end uses and create an inventory of all water-using activities. That inventory can then be used to complete this step. 50001 Ready energy management implementation considers this activity in Task 8: Energy Data Collection and Analysis and Task 9: Significant Energy Uses (SEUs). Consider completing this task alongside those.
According to section 2.3 of FEMP’s Water Manual, defining your scopes helps you understand where you are coming from and where you want to go. Use the following tips to define your scopes:
- Site or operational boundaries: Delineate the specific area of the facility that will be covered by the program.
- Water supply types: Identify the water sources that will be included in the evaluations. If budget or staffing is a constraint, consider investigating potable water first.
- Integration points: Determine important requirements to include, such as resilience planning and cybersecurity.
For hotels, operational control over energy use spans diverse facilities and services. Typically, this includes guest rooms, lobbies, recreational areas, restaurants, kitchens, banquet facilities, and operational services like laundry. Leased or franchise areas, such as third-party shops, may be excluded if the hotel lacks control over their energy use. If long-term tenants or residential sections exist, assess if the hotel influences their energy consumption; if not, consider excluding them. Aerial maps or floor plans are beneficial in visually representing a hotel's layout and areas of energy use for clarity.
For each building or facility at a site to be in scope, facilities personnel must have operational control of the building or facility’s energy uses. Here is an excerpt from the ISO 50001: 2018 standard section 4.3, Determining the scope of the energy management system: “The organization shall ensure that it has the authority to control its energy efficiency, energy use and energy consumption within the scope and boundaries.” For example, this is something to keep in mind when determining whether to include any tenants within the scope and boundaries.
Note: Aerial maps from online sources can be very useful in showing your site scope and boundaries (simply capture the image through a screen shot or other means, and paste into the Task 3 Playbook or your own documentation).
When establishing the scope and boundaries of an Energy Management System, it is easy to over-simplify this process and simply state that all people and equipment within the facility footprint are what constitute the scope and leave it at that. Thus, it is important to think deeper to ensure nothing is being left out, for example:
- Is approval needed from people outside of the wastewater treatment plant, such as city/county operations?
- Does the municipality have authority over changes in controls, equipment, or other operations?
- Will the Energy Management System apply to pumping stations / control instruments located outside the boundary of the wastewater treatment plant fence line, such as collection and transmission systems?
When initially defining your facility’s boundaries, it is typical to cover all processes and supporting operations that are either directly financially or operationally controlled. "This generally includes everything within a wastewater treatment plant’s fence line and sometimes includes associated pumping or lift stations…Some organizations include office space and laboratories, particularly if they are not separately metered. Most organizations exclude energy used for vehicles, as this tends to add complexity. Transportation energy use typically calls for different energy management strategies than those targeted directly at the facility. Energy consumption from suppliers and customers should be excluded from the organization’s boundary." (SWIFt EDMM, p.10)
Added complexity may be introduced if there are multiple treatment facilities that one organization has control over. "Organizations with multiple treatment plants usually establish separate boundaries at each plant and track energy performance at each individual facility. In theory, all facilities can be included under one boundary. While this may add simplicity from an accounting perspective, it masks trends unique to one plant and makes it difficult to identify the impacts of energy efficiency efforts. Additionally, it eliminates the energy manager’s ability to identify leading and lagging plants. For this reason, DOE recommends that wastewater treatment agencies separately track energy performance at each facility. Agencies interested in pursuing an agency-wide energy efficiency goal can track each plant separately and roll the plant-level metrics into a single agency-wide percentage improvement number." (SWIFt EDMM, p.11)
Organizations that conform to ISO 14001:2015 or ISO 9001:2015 have determined and documented the scope of these management systems. The same or a similar process can be used to define and document the scope and boundaries of the EnMS. Unlike ISO 14001 and ISO 9001, ISO 50001 makes top management responsible for ensuring that the EnMS scope and boundaries are established. Typically, it is drafted by the energy management team for top management review and approval. Once the scope and boundaries of the EnMS are defined, all energy types within the defined scope and boundaries must be included within the EnMS.
The scope that was determined in Step 3.1 of the ENERGY STAR® Guidelines for Energy Management is not the same as the scope and boundaries of the EnMS. In the case of the ENERGY STAR guidelines, the scope is determined in respect to short-term or long-term performance goals at an organization-wide, site, or process/equipment level. The EnMS scope and boundaries define the activities and physical or organizational limits that are covered (i.e., included) in the EnMS, such as a building, plant, site, campus, site or corporation, or some component of these, and the activities and operations associated with them.
Use this Notes section to save information for communication with other members of your project team, they will be able to see these Notes whey they are logged in to the 50001 Ready Navigator. Notes examples include dates of meeting with relevant personnel for completion of a portion of the task, decisions that have been made about task implementation, or perhaps a link to a file in your organization's shared drive that contains a completed worksheet or template. Please note, do not enter any information in here that you would not want shared with any members of the project team or the site's administrative staff.
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|50001 Ready Playbook Task 03
|Scope and Boundaries
|EXAMPLE--Playbook Task 03 Scope and Boundaries
|Federal Agency Playbook Example File
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|Wastewater Treatment Playbook Example File