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Task 2: We have developed an energy policy statement, which has been approved by top management

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Detailed Guidance: Energy Policy

Getting It Done

  • Use the Energy Policy Worksheets to draft your energy policy statement.
  • Have top management approve, issue, and communicate the energy policy statement across the organization and incorporate it into your EnMS awareness program (see Communications).

Task Overview

The energy policy is top management’s statement of its intentions with respect to your organization’s energy performance. The commitments stated in the policy set the direction for energy management activities and provide the framework for using energy objectives and targets to achieve energy performance improvements. It is documented and communicated to personnel across all levels of the organization, including on-site contractors.

At the completion of this task, you will have…

  • Drafted the energy policy
  • Approved the energy policy

This guidance is relevant to Sections 4.2.1 a) and 4.3 in the ISO 50001:2011 standard.

Full Description

The energy policy must state top management’s commitments to the following:

  • Achieving continual improvement in energy performance
  • Ensuring the information and resources needed to meet energy objectives and targets
  • Complying with applicable legal requirements and other energy-related requirements subscribed to by your organization

In addition, the energy policy must support:

  • Purchasing of energy-efficient products and services
  • Energy performance improvement in design activities

The policy may be only a few sentences, or it may be several paragraphs long. Simpler and shorter is typically better, but it needs to include the commitments listed above and be appropriate to the nature and extent of your organization’s energy use and consumption.

Sometimes top management or the energy team will incorporate additional commitments into the energy policy (e.g., sustainability, reductions in greenhouse gas emissions, ENERGY STAR) that are not required by ISO 50001. This is acceptable; however, remember that what is stated in the policy must be demonstrated. In other words, if you say it then you must do it.

The energy policy must be documented. Typically, the energy team prepares an initial draft of the energy policy for top management’s consideration and approval. The Energy Policy Worksheets can help your team draft the energy policy. An Energy Policy Example shows how mnemonics can be used to phrase top management’s commitments and facilitate personnel understanding and awareness as part of EnMS training activities.

As a statement of your organization’s intentions, top management must take “ownership” of the energy policy. This includes ensuring that the energy policy is aligned with the strategic direction of the organization. Evidence of top management’s approval of the energy policy can take a variety of forms, from a simple signature and date to a recorded meeting decision.

Once approved and communicated, the energy policy is reviewed regularly and updated as needed. This is accomplished through the management review process (see Management Review).

Use this Notes section to save information for communication with other members of your project team, they will be able to see these Notes whey they are logged in to the 50001 Ready Navigator. Notes examples include dates of meeting with relevant personnel for completion of a portion of the task, decisions that have been made about task implementation, or perhaps a link to a file in your organization's shared drive that contains a completed worksheet or template. Please note, do not enter any information in here that you would not want shared with any members of the project team or the site's administrative staff.

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Name Type Description
Energy Policy Example pptx This resource is an example energy policy that can be useful in developing an organizational energy policy.
Energy Policy Worksheets docx This resource is used to help develop an organizational energy policy that meets the basic expectations for an ISO 50001 energy policy.
ENERGY STAR Guidelines for Energy Management pdf ENERGY STAR Guidelines for Energy Management guidance document.